Writing clear instructions is crucial in any industry, so that colleagues can perform their tasks independently and safely. Work instructions can also help improve and optimize operations within a company. Therefore, it is crucial that employees understand and follow (visual) work instructions.
In this article, we will discuss some practical methods for writing an engaging work instruction that colleagues will understand and successfully apply.
Make your material engaging by avoiding lengthy phrases.
Place the objective at the start of the lesson. Carry out this procedure for each section of the work instruction. For the various portions or steps in the work instruction, use subheadings. This maintains the clarity of the task instructions. This increases the accessibility and usability of the work instruction.
Make sure work instructions are easily accessible.
Even if they are dispersed among several computer files or papers, for example. Then you’ll need a search structure that isn’t unclear. Prevent employees from spending too much time looking for the suitable work instruction and then deciding to start working without it or with an outdated one.
Pay attention to the language level chosen.
Is it apparent what it says to all of your coworkers? Is everyone clear on what’s going on? Are all of your staff fluent in the language? To be able to operate securely on the basis of the work instruction, your coworkers must be able to read and comprehend what it says. As a result, the text must be appropriate for their level of language.
Ensure that there is no uncertainty.
Pay attention to clarity while writing distinct work instructions. This gives clarity if you construct your work instructions in the same way every time. It is not necessary to examine each new work instruction to see how it is constructed; instead, one may immediately begin working.
It will make it easier and faster for coworkers to comprehend it. This also guarantees that your personnel follow the directions to the letter.
Assist your argument with proper illustrations.
Employees who do not want or cannot read the instructions might use a simple graphic to illustrate the instruction by making it visual with visuals. Depending on the difficulty of the task, this makes it simple to grasp what has to be done.
Employees must be able to work in an environment that is both safe and healthy. The Working Conditions Act, among other things, is in place to help with this. This serves as the foundation for the legislation governing working conditions. The Decree on Working Conditions specifies certain standards that both the employer and the employee must follow in order to avoid dangers. The Working Conditions Regulation lays out certain guidelines.
For more information and practical tips to write good work instructions, please visit SwipeGuide.